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Contributor’s Publishing Agreement

SAGE requires the author as the rights holder to sign a Journal Contributor’s Publishing Agreement for all articles we publish. SAGE’s Journal Contributor’s Publishing Agreement is a licence agreement under which the author retains copyright in the work but grants SAGE the sole and exclusive right and licence to publish for the full legal term of copyright Exceptions may exist where assignment of copyright is required or preferred by a proprietor other than SAGE. In this case copyright in the work will be assigned from the author to the society.

SAGE takes issues of copyright infringement, plagiarism or other breaches of best practice in publication very seriously. We seek to protect the rights of our authors and we always investigate claims of plagiarism or misuse of published articles. Equally, we seek to protect the reputation of our journal against malpractice. Submitted articles may be checked with duplication-checking software. Where an article is  found to have plagiarised other work or included third-party copyright material  without permission or with insufficient acknowledgement, or where the  authorship of the article is contested, we reserve the right to take action  including, but not limited to: publishing an erratum or corrigendum  (correction); retracting the article (removing it from the journal); taking up  the matter with the head of department or dean of the author's institution  and/or relevant academic bodies or societies; banning the author from  publication in the journal in question or all SAGE journals, or appropriate  legal action.

The author should disclose any prior distribution and/or publication of any portion of the material to the Editor for the Editor’s consideration and ensure that appropriate attribution to the prior distribution and/or publication of the material is included.

FAQs Copyright

Contributor Agreement

Permissions

FAQs Copyright

Q1 - What is an exclusive licence agreement?

A - With an exclusive licence you retain copyright. Your work is credited as © The Author(s) but you license the control of all rights exclusively to SAGE or, where relevant, a society or other proprietary publishing partner. This means that all licensing requests including permissions are managed by SAGE.

Q 2 - Why do we require an exclusive licence agreement?

A- We seek to bring your article to the widest possible readership. An exclusive licence helps us ensure adequate protection against infringement of copyright protected material through breach of copyright or piracy anywhere in the world.  It also ensures that requests by third parties to reprint or reproduce a contribution, or part of it in any format, are handled efficiently in accordance with general policy which encourages dissemination of knowledge inside the framework of copyright.

Q3 - Who owns the copyright in your article?

A - If you have written your article yourself, or with co-authors, and you have not been commissioned to write the article by someone else (either by a government agency, your employer or any other party) you (and any co-authors) will hold the copyright in your article. If you have written the article in the capacity of your role at work or your contract of employment you may not hold copyright in your article, and you will need to check the relevant box on your Contributor Agreement. Please see below for further information.

Q 4 - What if I have co-authors contributing to this article?

A - You must ensure that you have their consent to submit the article for publication and that you have the right to sign the Contributor Agreement on their behalf. Or, if they prefer, you may all sign either one copy of the form before returning it, or each author may sign and return their own copy.

FAQs Contributor Agreement

Q 5 – Can I send a scanned PDF of my Contributor Agreement signed Agreement or send an electronic signature?

A - You can do any of these. Your Contributor Agreement may be signed and executed in the following ways:

  • Traditional hard copy - pleases sign and return the Agreement to SAGE.
  • By e-mail - a scanned hard copy of the Agreement with your signature on it or a digital original copy with your electronic signature are equally acceptable.
  • Additionally some SAGE journals have instituted an online submission and review system known as SAGE Track. This system will allow you to agree to the terms and conditions of the Journal Publishing Contributor’s Agreement online and will automate the return of your contributor agreement.

Q 6 - When do I need to submit my signed Contributor Agreement?

A - You will receive a Contributor Agreement upon acceptance of your article which should be signed and returned as soon as possible to prevent any delays in the production process for your article. Without the signed form we will be unable to publish the article.

Q 7 - Why do I need to indemnify the Journal and SAGE?

A - It is standard for all SAGE contributors to make certain warranties to the Journal and SAGE Publications. This is simply because as the author of the article you are the only person who can assure us that the article we are publishing is your own work, and does not infringe the rights of anyone else.

Q 8 - What is the Declaration of Conflicting Interests?

A - A Declaration of Conflicting Interests policy refers to a formal policy a journal may have to require a conflict of interest statement or conflict of interest disclosure from a submitting or publishing author.

Q 9 - What if my employer or research funding body requires I submit an addendum to my Contributor Agreement?

A - If you are required to submit an addendum by your employer or research funding body, please make your request via email indicating the name of the journal, the title of your paper and the details of the request.

FAQs: Permissions

Q 10 - What if I want to re-use material from another source in my article?

A - You will need to clear permission for all third party material you intend to include: direct text extracts, tables, or illustrations that have appeared in copyrighted material must be accompanied by written permission for their use from the copyright owner and original author along with complete information as to source.

Articles appear in both the print and online versions of the journal, and wording of the permission licence must specify permission in all formats and media. Failure to get electronic permission rights will result in the /img/ not being included at all in your article.

If you are unsure whether you need to clear permission, please contact SAGE's Rights & Permissions Department (contact details below) for assistance.

There are some occasions where permission is not required for re-use of material from another source.

Q 11 - Is there any specific wording I should use in my letter requesting permission?

A - In order to be able to publish your work in the print and online versions of your article we require permission to be granted for worldwide rights to reproduce in all media in all formats.  View a template letter requesting permission.

Q 12 - What are ‘STM Permissions Guidelines’ and how can I use them?

A - SAGE is signed up to the STM permissions guidelines. Confusingly, STM does not only refer to scientific, technical and medical content only, but to all content of publishers that are members of an organization called STM.

These guidelines allow signatory publishers (and their authors) to use small amounts of other signatory publishers' materials without payment of a fee. In some cases there is no need to request permission. In other cases, a publisher wishing to use content from another publisher simply cites the guidelines when requesting the material from the other publisher. Generally, the other publisher will then grant permission without charge.

View further information about STM Permissions Guidelines and the process for providing notification when required.

Q 13 - Is there any article use or re-use that does not require permission from SAGE?

A - Yes, please to review your rights as author.

Q 14 - How can I contact the Rights & Permissions department at SAGE?

A - by email: permissions@sagepub.in

by post: Rights & Permissions  Department

SAGE Publications
B 1/I-1 Mohan Cooperative Industrial Area,
Mathura Road
New Delhi 110 044,
India

Tel: +91-11-4053 9222

Fax: +91-11-4053 9234 marked for the attention of the Rights & Permissions Department